FIS InsITe
The topics of “Digitalization & Innovation” were the focus of the FIS insITe on May 11 and 12.
A whistleblower system has been established at FIS-ASP. Only those who receive valuable information can take proactive and early action against grievances, minimize risks, protect their own reputation and secure internal and external trust.
AIMS OF THE WHISTLEBLOWER SYSTEM
The aims of the whistleblower system are as follows:
COMMISSIONED PERSONS
At FIS-ASP, the Compliance Manager or their deputy is responsible for receiving the report (= person of trust). They
ANONYMIZATION OF PERSON-RELATED DATA
Anonymization plays an important role in the whistleblower system. The possibility of submitting an anonymous report lowers the inhibition threshold for whistleblowers. Experience also shows that many anonymous whistleblowers do reveal their identity in the course of the dialogue, provided they feel safe and taken seriously. Therefore, reports received via the whistleblower system of FIS-ASP are anonymized by the person of trust.
The person of trust therefore removes any person-related data of the whistleblower or of persons named within the report. The whistleblower’s contact data will be kept under lock and key and only by the person of trust/compliance manager.
REPORTING CHANNELS
Various low-threshold reporting channels have been set up for submitting reports.
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RESPONSE TIMES FOR CONFIRMATION TO THE REPORTER
Provided that the contact data is available, the whistleblower will receive an acknowledgement of receipt from the person of trust/Compliance Manager after seven days at the latest.
No later than three months after receipt of the report, the reporter receives a final notice from the person of trust/Compliance Manager.
PROCEDURE AFTER RECEIPT OF THE REPORT
After a report has been received via the whistleblower system and the Compliance Manager has sent the acknowledgment of receipt (if contact options are available), the report is anonymized.
The Compliance Manager evaluates the report and, depending on its severity, assesses whether an internal investigation is necessary. If this is required, an investigation team is formed. The latter reviews the necessary documents and, if necessary, conducts interviews with those involved. If necessary, the Compliance Management Committee can be consulted.
After completion of the investigation, suitable measures (corresponding to the causes) are derived and implemented, if necessary.
The whistleblower will receive a final notice from the Compliance Manager no later than three months after receipt of the report, provided that the contact data of the whistleblower is available.
FIS-ASP Application Service Providing und IT-Outsourcing GmbH
Röthleiner Weg 4
D-97506 Grafenrheinfeld
Tel.: +49 97 23 / 91 88-500
Fax: +49 97 23 / 91 88-600
info@fis-asp.de
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FIS-ASP Application Service Providing und IT-Outsourcing GmbH
Röthleiner Weg 4
D-97506 Grafenrheinfeld
Phone.: +49 97 23 / 91 88-500
Fax: +49 97 23 / 91 88-600
info@fis-asp.de
The topics of “Digitalization & Innovation” were the focus of the FIS insITe on May 11 and 12.
On behalf of our customers, FIS-ASP has successfully passed the audit according to ISAE 3402!
Daniel Thiel, Managing Director of Wissenswerkstatt in Schweinfurt e.V., was a guest at FIS-ASP to personally accept the donation check.
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